Coplus are expanding again! Come and work in a fun, exciting and professional team.

8 full-time and permanent roles being recruited for.

Looking to start a career or is it time for a change? This could be for you!!

Ideally suited to someone who can easily commute to Norwich City Centre, for the advertised shifts.

Job Description

We are looking for a team player who wants to start and build a career within our company, no experience necessary as full training is given. Do you like talking to people and can you deliver a high level of customer service? Then we want you to apply. If successful you will be joining a company who are passionate about supporting you build your skills and help you grow with the business.

Purpose:

Receiving ‘first notification of loss’ claims calls, ensuring they are processed accurately and efficiently, while providing excellent customer service and good business outcomes.

Provide excellent customer service measured in terms of inbound and outbound telephony performance, talk time, case work productivity and audited quality measures.

Ensure Claims are processed according to policy wording or contracted terms of business.

Ensure claims are accurately recorded, processed and transferred swiftly and efficiently to the correct supplier, optimising service and availability for waiting and potential customers.

Key Responsibilities

• Liaise with all parties involved in the claim over the telephone and in writing; dealing with external parties including witnesses, hire companies etc.
• Handle incoming calls/post/email/faxes/call backs relating to claims
• Collecting accurate information to progress the claim.
• Ensure all information taken is accurate
• Ensure that SLA’s and company procedures are adhered to at all times.
• Ensure cover is in place and advise customer accordingly
• Confirm excess, damage details and record accurately on company systems
• Transfer callers through to the correct supplier
• Escalate potential fraudulent claims through the appropriate channels.
• Escalate complaints through the appropriate channels.
• Operate and comply with the requirements of the firm’s own procedures, the Financial Services and FCA regulations, be GDPR compliant at all times.
• Contribute to and follow at all times, the firm’s policy on Treating Customers Fairly
• Maintain professional competence by ensuring the department complies at all times with the Training and Competence procedures of the firm.

Knowledge, skills & experience

Essential:

• Good basic English and Maths skills (at least 5 GCSEs at grade C or equivalent)
• Proficient in MS Office
• Accuracy and attention to detail
• An organised approach and good time management skills
• Cooperative team player
• Ability to work collaboratively within a team environment
• Accepts empowerment and deploys this positively and appropriately
• Excellent verbal and written communication skills
• Able to deliver exceptional customer Service.
• A responsible attitude towards the handling of information, including the ability to collect, analyse and summarise information.
• Demonstrate the ability to identify information required in order to make appropriate and effective decisions under pressure.
• Strong organisation skills with the ability to work to a high standard towards deadlines & SLA’s
• Excels at operating in a fast paced environment

 Expected Behaviours 

Demonstrate the business values at all times:

• Customer First
• Always improving
• Show professionalism
• Shared purpose
• Make a difference

Purpose:

To provide administrative and technical support to the Sales Team, deliver effective account management and to identify broker training needs; strengthening relationships with existing brokers to increase revenue into the business.

To increase revenue and broker loyalty through inbound and outbound calls to brokers, processing leads for the Sales team and ensuring broker needs are met.

Key Responsibilities

• Maintaining documentation/literature to brokers
• Dealing with incoming broker calls/emails offering advice and guidance on Broker Platforms, products or other sales related queries
• Ensuring CRM is kept fully up to date taking account of changes made by Brokers
• Printing and prepare sales documentation to send out to Brokers
• Ensure all Brokers have up to date literature for our products that they sell
• Arrange product training for Brokers as required and monitor the effectiveness of the training
• To follow at all times the firms policy on Treating Customers Fairly
• Have an understanding of departmental compliance with the requirements of the firm’s own procedures, the Financial Services and FCA regulations.
• Monitor sales activity and actively seek ways to expand growth of existing or new products and services
• Make calls to existing Brokers to obtain information required by the sales team
• Researching potential new prospects and following up via phone calls
• Liaising with internal and external partners to facilitate outstanding customer outcomes
• Contribute to and follow at all times, the firm’s policy on Treating Customers Fairly.
• Maintain professional competence by ensuring the department complies at all times with the Training and Competence procedures of the firm.

Knowledge, skills & experience

• Ability to demonstrate excellent communication skills, both written and verbal
• Confident and professional approach in calls to brokers
• Strong customer focus
• Highly organised, able to prioritise work and a sharp attention to detail
• Excellent IT skills with significant experience of using Microsoft Office Suite (Word, Excel, Power Point, Outlook etc.)
• Ability to work effectively as part of a team and to operate independently with low supervision. Confident in ability to make a decision when required
• Initiative to deal with queries
• Driven to achieve set deadlines
• Experience of servicing meetings; preparing agendas, taking minutes, preparing documentation and circulating action points.
• Experience of diary management
• Ability to work under pressure

 Expected Behaviours 

Demonstrate the business values at all times:

• Customer First
• Always improving
• Show professionalism
• Shared purpose
• Make a difference

We are looking for an experienced CII qualified professional to join us as our Policy Wording Technician.

The Policy Wording Technician within Coplus shall report to the Commercial Manager and be responsible for managing our wide ranging portfolio of ancillary insurance products including:

• Writing and reviewing all policy wordings, to ensure they are compliant, clear and easy to read to the policyholder.
• Keeping up to date, reviewing and communicating to the business any regulatory changes that effect policy wordings and be responsible for implementing those changes
• To understand and review product performance and make recommendations of change in order to improve and develop our policies
• Work with the Sales and L&D teams to assist in the creation and sign off of internal and external product training material

Essential requirements:

• CII qualified.
• Excellent FCA regulatory and compliance knowledge with strong market awareness.
• A demonstrable understanding of policy wording requirement with proven track record of writing policy wordings.
• A collaborative approach with the ability to build relationships and work effectively with a number of stakeholders both internally and externally.
• Excellent communication skills, both written and verbal.
• Highly organised, able to prioritise work and a strong attention to detail.

Start Date: ASAP

What can you expect?

• Salary range: 23k-35k
• Contributory Pension.
• Life Assurance of 4x annual salary (subject to meeting qualifying criteria).
• Private Health Care Insurance after 12 months employment (subject to meeting qualifying criteria).
• 22 Days Annual Leave, plus statutory bank holidays, with additional annual leave awarded up to 5 years service.
• Central Norwich location in Norfolk Tower, Surrey Street.
• Close proximity to Bus station.
• Travel Loan Scheme after 6 months employment (subject to meeting qualifying criteria).

Purpose 

• Making outbound calls to clients to ensure their claim being progress accurately and
• efficiently, while providing excellent customer service.
• Able to empathise with the customer, putting their needs first.
• To acquire the customer and quickly, whilst detailing the benefits of utilising our services.
• Provide excellent customer service measured in terms of outbound telephony performance, conversion performance, case work productivity and audited quality measures.
• Ensure Claims are processed according to policy wording or contracted terms of business.
• Support continuous improvement and process development.

Duties & Responsibilities

• Liaising with clients and suppliers over the telephone and in writing.
• Engaging with clients and taking a genuine interest.
• Follow communication scripts to ensure best practice.
• Meet personal/Team Leader set goals/targets
• Ensure all information taken is accurate
• Ensure that SLA’s and company procedures are adhered to at all times.
• Where appropriate, maximize credit hire/repair referrals and recommendations to solicitors.
• Escalating potential fraudulent claims through the appropriate channels.
• Escalating complaints through the appropriate channels.
• Operate and comply with the requirements of the firm’s own procedures, the Financial Services and FCA regulations.
• Contribute to and follow at all times, the firm’s policy on Treating Customers Fairly.
• Maintain professional competence by ensuring the department complies at all times with the Training and Competence procedures of the firm.

Knowledge, Skills & Experience

Essential:

• Good basic English and Maths skills (at least GCSE grade C or equivalent)
• Proficient in MS Office
• Accuracy and attention to detail
• An organised approach and good time management skills
• Cooperative team player
• Ability to work collaboratively within a team environment
• Demonstrates empowerment and deploys this positively and appropriately
• Good verbal and written communication skills
• Able to deliver good customer Service
• A responsible attitude towards the handling of information, including the ability to collect, analyse and summarise information.
• Good customer service skills
• Demonstrate the ability to identify information required in order to make appropriate and effective decisions under pressure.
• Strong organisation skills with the ability to work to a high standard towards deadlines & SLA’s.
• Promote continuous development of the claims process
• Excels at operating in a fast paced environment.

Desirable:

• Ability to prioritise their own workload as well as that of others, to work on their own initiative and to identify improvements on an ongoing basis.
• Ability to persuade and influence others.
• Ability to problem solve and generating and build on new ideas.
• Excellent coaching and mentoring skills to develop others.
• Thorough understanding of FCA regulations.
• Experience of developing and implementing process change; reducing contact centre costs and improving performance.
• Ability to prioritise their own workload as well as that of others, to work on their own initiative and to identify improvements on an ongoing basis.
• Ability to problem solve and generating and build on new ideas.

Expected Behaviours

Demonstrate the business values at all times:

• Customer First
• Always improving
• Show professionalism
• Shared purpose
• Make a difference

Purpose 

To assist the Broker Team in various tasks, updating systems and making outbound contacts with external stakeholders.  Proactively maintaining workload and throughput of tasks.

Maintains an efficient office environment, in the provision of administrative and clerical support to the contact centre and other departments on an ad-hoc basis. 

Duties & Responsibilities

• Chasing Settlement updates via telephone, subsequently updating systems with accurately and in a timely manner
• Setting up of new claims on systems and taking appropriate resultant actions
• Administer and respond to broker queries
• Throughput of schedules and subsequent necessary actions
• Creation and auctioning of Quoteline post and setting up of cases
• Assisting with urgent matters and matters within the “to do” list
• Receive, sort and distribute all incoming correspondence and deliveries throughout the business in an efficient and compliant manner.
• Handle all outgoing correspondence in an efficient and compliant manner.
• Assist in the organisation of the claims filing system; deal with file requests efficiently and destroy archive files in accordance with regulations.
• Assist in organising office storage areas and stock rooms.
• Comply with Data Protection Act at all times when handling sensitive information and personal data.
• Accurately input and update client data and claim information on internal and external systems, action correspondence as required.
• Complete daily claims reports for external brokers.
• This is a developing role where further duties may be undertaken as reasonably required and directed.
• Contribute to and follow at all times, the firm’s policy on Treating Customers Fairly.
• Maintain professional competence by ensuring the department complies at all times with the Training and Competence procedures of the firm.

Knowledge, Skills & Experience

Essential:

• Good basic English and Maths skills (at least GCSE grade C or equivalent)
• Proficient in MS Office
• Accuracy and attention to detail
• An organised approach and good time management skills
• Cooperative team player
• Ability to work collaboratively within a team environment
• Demonstrates empowerment and deploys this positively and appropriately
• Good verbal and written communication skills
• Able to deliver good customer Service
• A responsible attitude towards the handling of information, including the ability to collect, analyse and summarise information.
• Good customer service skills
• Demonstrate the ability to identify information required in order to make appropriate and effective decisions under pressure.
• Strong organisation skills with the ability to work to a high standard towards deadlines & SLA’s.
• Promote continuous development of the claims process
• Excels at operating in a fast paced environment.

Desirable

• Previous administration experience within a busy team.
• NVQ Level 2 in Business and Administration or above.

Expected Behaviours

Demonstrate the business values at all times:

• Customer First
• Always improving
• Show professionalism
• Shared purpose
• Make a difference

Purpose 

To assist the Broker Team in various tasks, updating systems and making outbound contacts with external stakeholders.  Proactively maintaining workload and throughput of tasks.

Maintains an efficient office environment, in the provision of administrative and clerical support to the contact centre and other departments on an ad-hoc basis. 

Duties & Responsibilities

• Receive, sort and distribute all incoming correspondence and deliveries throughout the business in an efficient and compliant manner.
• Handle all outgoing correspondence in an efficient and compliant manner.
• Assist in the organisation of the claims filing system; deal with file requests efficiently and destroy archive files in accordance with regulations.
• Assist in organising office storage areas and stock rooms.
• Comply with Data Protection Act at all times when handling sensitive information and personal data.
• Accurately input and update client data and claim information on internal and external systems, action correspondence as required.
• Complete daily claims reports for external brokers.
• Operate and comply within the requirements of the firm’s own procedures, the Financial Services and FCA regulations.
• Contribute to and follow at all times, the firm’s policy on Treating Customers Fairly.
• This is a developing role where further duties may be undertaken as reasonably required and directed. Contribute to and follow at all times, the firm’s policy on Treating Customers Fairly.
• Maintain professional competence by ensuring the department complies at all times with the Training and Competence procedures of the firm.

Knowledge, Skills & Experience

Essential:

• Good basic English and Maths skills (at least GCSE grade C or equivalent)
• Proficient in MS Office
• Accuracy and attention to detail
• An organised approach and good time management skills
• Cooperative team player
• Ability to work collaboratively within a team environment
• Demonstrates empowerment and deploys this positively and appropriately
• Good verbal and written communication skills
• Able to deliver good customer Service
• A responsible attitude towards the handling of information, including the ability to collect, analyse and summarise information.
• Good customer service skills
• Demonstrate the ability to identify information required in order to make appropriate and effective decisions under pressure.
• Strong organisation skills with the ability to work to a high standard towards deadlines & SLA’s.
• Promote continuous development of the claims process
• Excels at operating in a fast paced environment.

Desirable

• Previous administration experience within a busy team.
• NVQ Level 2 in Business and Administration or above.

Expected Behaviours

Demonstrate the business values at all times:

• Customer First
• Always improving
• Show professionalism
• Shared purpose
• Make a difference